Event Booking Terms & Conditions
These are the standard terms of Hollycombe Home Farm of Hollycombe Home Farm, Hollycombe, Nr Liphook, Hampshire, GU307LR and all event bookings shall be on these terms unless specifically varied in writing and agreed to by both parties prior to the event.
1. Event Booking Details
1.1 All bookings will be regarded as provisional until a formal booking invoice has been sent and non-refundable deposit for the required services (as set out in Clause 2.2 below) has been received, and only if accepted by Hollycombe Home Farm will the booking be confirmed. Hollycombe Home Farm is not under any obligation to continue holding provisional bookings if these have not been received.
2. Price And Payment
2.1 All prices quoted by Hollycombe Home Farm may be amended when agreed with the Client and the Client will reasonably consider any errors or omissions or where an increase is caused by a change in the circumstances beyond the reasonable control of Hollycombe Home Farm.
2.2 Deposit – A non-refundable deposit of 20% of the total fee payable (including VAT), as quoted and agreed in the written proposal, of any event or programme shall be payable on confirmation of the order. The remaining 80% shall be known as the “balance”.
2.3 Balance Due – the balance of the total fee shall be payable 28 working days prior to the event date.
2.4 Late Bookings – Should a booking be made within 20 working days of the event date, payment in full will be required to secure the event.
2.5 Methods of Payment: Bank transfer to the details set out in the booking form.
3. Cancellation
3.1 Should an event be cancelled by the Client, the deposit will remain non refundable.
3.2 Should an event be cancelled by Hollycombe Home Farm, written notification will be given and deposit returned.
3.3 All cancellations must be received in writing from the Client and will be deemed to take effect from the date of receipt.
3.4 Any postponements of confirmed and contracted business or any Public Health Emergency declared by Public Health England, the Chief Medical Officer for England or any law or any action taken by the UK government or UK public authority that directly affects the operation of the event will be considered as a cancellation in accordance with the above cancellation clauses. However, provided the revised event date is agreed (subject to availability) and takes place within 12 months of the original event date, payments received by Hollycombe Home Farm from the Client shall form a credit towards the future event.
4. Liability
On some events, the activities that the Clients will undertake may be inherently dangerous. As such neither Hollycombe Home Farm or its employees or agents shall be liable for any damage, loss, delay or expenses caused to the client, its employees, agents, licensees or invitees or any other persons attending the event except insofar as it results from the negligence of Hollycombe Home Farm. Please note that during particular events and on certain activities it may be necessary to request individuals to sign a liability waiver on the day of the event (although the same does not purport to exclude liability for damage to personal property of the Clients employees or staff or property damage caused to the Clients property or personal injury arising as a result of the negligence of Hollycombe Home Farm), in which instances Hollycombe Home Farm agrees to indemnify and hold the Client harmless against all such claims. Hollycombe Home Farm shall provide Public Liability insurance cover of £10million for each and every claim.
5. Force Majeure
Hollycombe Home Farm shall not be liable for any delay or failure to perform any of its obligations if the delay or failure results from events or circumstances outside its reasonable control, including but not limited to acts of God (other than one arising from or related to directly or indirectly from volcanic ash), strikes, lockouts, accidents, war, fire, breakdown of plant or machinery, and Hollycombe Home Farm shall be entitled to a reasonable extension of its obligations.
6. Governing Law
These Terms and Conditions shall be governed by and construed in accordance with the law of England and the parties hereby submit to the exclusive jurisdiction of the English courts.